Returns & Warranty - UK's Fastest Resolution System

The UK's Fastest Returns & Warranty Service

Our unique video verification system gets replacements dispatched same day.
No waiting for testing - we ship immediately and arrange collection simultaneously.

*Average resolution time: 24 hours vs industry standard 5-7 days.

Instant Replacements : Industry First

  • Video verify = speeds up resolution on arrival
  • No testing delays
  • Collection arranged for next working day
  • New item dispatched immediately once receiving
  • 24-hour average resolution
  • 5x faster than competitors
Fast Resolution : Quick Fixes

Smart Returns Portal : 60 Seconds

  • Quick online form
  • Select your issue type
  • Choose exchange, refund or credit
  • Track your return status
  • Instant confirmation email
  • Collection arranged 
  • QR Code attached for alternative drop-off
  • Fastest submission method
  • No phone queues needed

Video Verification : Under 1 Minute

  • Upload video under 60 seconds
  • Show the fault clearly
  • Same-day team review
  • Fast replacement approval
  • Skip days of testing
  • Unique to Ecigone
  • Same-day resolution

30-Day Returns : Generous Period

  • Full month to decide
  • Must be unused and sealed
  • Unwanted items accepted
  • Original packaging required
  • Tracked return required
  • Refund on receipt
  • Industry-standard period
  • Hassle-free process

6-12 Month Warranty : Full Coverage

  • 6 months standard warranty
  • 12 months on premium devices
  • No damage must be present
  • Manufacturer defects covered
  • Keep packaging for serial
  • Comprehensive protection
  • We handle everything
Shield protection icon for genuine UK vape products with Ecigone's quality guarantee

Free Returns Labels : DOA Items

  • Dead on arrival = free label
  • Faulty items = we pay postage
  • QR code for convenience
  • Local post office drop-off
  • Collection option available
  • No cost for genuine faults
  • Multiple return methods

Direct Replacements : No Returns

  • Some exclusive items replaced directly
  • Dispose of faulty item
  • Manufacturer authorised
  • Saves return shipping
  • Instant resolution
  • Exclusive arrangement
  • Maximum convenience

24-Hour Processing : Record Speed

  • Returns logged instantly
  • Team review within hours
  • Decisions communicated quickly
  • Replacements ship same day
  • Refunds in 3-5 days
  • Store credit on same day 
  • Industry-leading speed
  • No long waits
Clock icon showing 24-hour price match verification for UK vape products at Ecigone

Human Support : Every Step

  • Live chat guidance
  • Phone support available
  • Email updates throughout
  • Personal case manager
  • Clear communication
  • Real people helping
  • Never left wondering
Customer support headset icon for Ecigone's expert UK vape help via live chat and phone

Trust & Transparency : Our Promise

  • Clear warranty terms
  • Fair assessment always
  • Honest communication
  • Customer-first approach
  • 79% return customer rate
  • Built on fairness
  • Reputation protected
Trophy icon representing Ecigone's excellent Trustpilot reviews and UK vape service awards

Comparison Table (Resolution Times)

Comparison Table (Resolution Times)

Why Our Returns System is Revolutionary

Here's what makes Ecigone different: while other vape shops make you wait weeks for testing and inspection, our video verification system gets replacements approved the same day. You show us the issue in under 60 seconds, we approve and arrange a collection from your door. No waiting, no testing delays, no frustration.

The Traditional Way (Other Shops):

  1. Report issue via email/phone (Day 1)
  2. Wait for return label (Day 2-3)
  3. Ship item back (Day 4-5)
  4. Wait for testing (Day 6-10)
  5. Wait for decision (Day 11-12)
  6. Receive replacement (Day 13-15)

The Ecigone Way:

  1. Submit via portal with video under 1 minute (Hour 1)
  2. Instant review and approval (Same Day)
  3. Collection arranged for faulty item
  4. Replacement ships same day of arrival ( Day 3)
  5. Receive replacement next day (Day 4)

This isn't just faster - it's revolutionary. By using video verification, we eliminate the entire testing phase. Our team can instantly see the issue, approve the replacement, and arrange a collection of the faulty item same-day. For items bought directly from manufacturers, we often don't even need the faulty item back - we ship new and ask you to dispose of the old one.

Average Resolution Times:

  • Ecigone: 24-72 hours to dispatch replacement
  • Industry Standard: 5-7 days minimum
  • Your Benefit: Back to vaping immediately

FAQ Section

How does the returns portal work?

Our returns portal is a 60-second online form that handles the entire process. Select your issue type (faulty, unwanted, wrong item), and choose whether you want an exchange, refund, or store credit.

For faulty items, upload a video under 60 seconds showing the fault - this triggers same-day approval. For unwanted returns, please contact us via email for our returns address.

For Faulty Returns, you'll receive an email confirmation once approved with either a prepaid returns label or QR code for post office drop-off. Collection can be arranged for the next working day. No phone queues, no waiting - everything handled online in under a minute.

Why do you ask for video evidence?

Video evidence saves you 5-7 days of testing time. That sub-60-second video lets our technical team (led by expert Jaff Vapes) diagnose the fault instantly and approve replacements same-day without needing to test the physical item first.

Traditional returns require shipping the item back, waiting for warehouse receipt, testing (2-3 days), assessment, then approval. With video, we skip straight to approval and arrange collection next day and instantly replace on arrival. You're back to vaping within a few days instead of 2 weeks. It's entirely for your benefit - faster resolution, less hassle, no uncertainty about outcomes.

What's your return period for unwanted items?

You have 30 days from delivery to return unwanted items for full refund or exchange. Items must be unused, sealed, and in original packaging with all components included.

This applies to change-of-mind purchases where you've simply ordered the wrong thing or decided against it. Return shipping costs are your responsibility for unwanted items - we provide the returns label and address. Refunds process within 3-5 days of receiving your return, or store credit is issued same-day. Tracked return shipping is required so both parties can monitor the item's journey back to our warehouse.

What warranty do vape kits have?

Vape kits get 6 months standard warranty or 12 months for premium devices. Coverage includes manufacturing defects, faulty components, electrical faults, and performance issues through normal use.

You must keep original packaging with serial numbers - manufacturers require these to validate claims. Physical damage, wear and tear, user modifications, and liquid damage void warranty. Our video verification system means warranty claims are approved same-day instead of waiting 5-7 days for testing. Collection arranged immediately, replacement dispatched on arrival. Total resolution: 2-3 days vs industry standard 1-2 weeks.

Do you pay return postage?

Yes for faulty items and dead-on-arrival products. We provide free prepaid returns labels or QR codes for post office drop-off. Collection from your door can be arranged for next working day at no cost.

For unwanted items (change of mind, ordered wrong product), return shipping is your responsibility. We provide the returns address but you cover the postage cost. This is industry-standard - retailers pay return shipping for their faults, customers pay for change-of-mind returns. All genuine product faults, warranty claims, and wrong items shipped get free returns with multiple convenient methods.

Can I return opened e-liquids?

No. Products containing e-liquid cannot be returned once opened due to hygiene and safety regulations. This includes bottled e-liquids, prefilled pods, and refill pods with e-liquid.

Once opened, we cannot verify condition, contamination, or tampering - protecting all customers from health risks. We offer dead-on-arrival coverage: report faulty e-liquid products within 7 days with photo or video evidence. Sealed bottles that leak, prefilled pods that don't fire, or visible manufacturing defects are covered. This policy is mandatory across all responsible UK vape retailers and protects customer safety.

How fast are refunds processed?

Refunds are processed within 3-5 working days from receiving your return. Store credit refunds are issued same-day if you prefer instant resolution.

Card refunds appear in your account within 3-5 days typically, though some banks take up to 10 days to process credits. You'll receive email confirmation the moment we process your refund. For instant bank transfer payments, refunds return directly to your bank account. Card refunds credit your original payment card. Klarna refunds cancel outstanding payments or credit your Klarna account. Partial refunds are available if only some items are being returned from a larger order.

What if I don't have original packaging?

For warranty claims, original packaging with serial numbers is essential. Manufacturers require serial numbers to validate warranty coverage - without them, claims cannot be processed regardless of fault legitimacy.

For unwanted returns within 30 days, you need original packaging to protect the product during return shipping and prove it's unused and complete. Items received damaged due to inadequate packaging during return transit cannot be refunded. If you've genuinely lost packaging for a warranty claim, contact us anyway - we'll check if the manufacturer can validate using order records, but success isn't guaranteed. The lesson: always keep boxes during warranty periods.

The Numbers That Prove Our Difference

Let's talk real metrics that show why our returns system leads the industry:

Performance Statistics:

  • 2-3 day average replacement dispatch (vs 5-7 days industry)
  • 95% auto-approval rate through portal
  • Same-day shipping on approved replacements
  • 79% customer retention (they trust our process)
  • Under 60-second video requirement

Revolutionary Direct Replacement Program

For items we buy direct from manufacturers, we've negotiated something unique. When you verify a fault via video (under 1 minute), we ship your replacement immediately and simply ask you to dispose of the faulty item after manufacturer confirmation. No return shipping, no waiting, no hassle. This exclusive arrangement is unmatched in UK vaping.

Why Video Verification Changes Everything

Some customers initially question why we ask for video evidence. Here's the truth: it's entirely for YOUR benefit. That sub-60-second video saves you:

  • 5-7 days of testing time
  • Return shipping hassle
  • Weeks without your device
  • Uncertainty about outcomes

Our trained team, led by technical expert Jaff Vapes, can identify issues instantly from video, approve replacements immediately, and get you vaping again within days instead of next month. No other UK vape shop has invested in this level of service infrastructure.

The Trust Factor

Our transparent, fast, and fair returns process is why 79% of our customers return. They know if something goes wrong, we'll fix it immediately without hassle. Check our Trustpilot reviews - customers consistently praise our warranty and returns handling by name.

The Numbers That Prove Our Difference

1

Submit - Use our portal, select issue type, add details

2

Verify - Upload video under 60 seconds for faulty items

3

Approve - Same-Day Approval from video evidence

4

Receive - Get replacement dispatched on day on arrival

Experience the UK’s Fastest Returns Service

Our Returns & Warranty Promise: 24-hour replacement dispatch Video verify = instant approval 30-day returns period 6-12 month warranty coverage Free returns for faults

Warranty Coverage:

  • 6 months standard devices
  • 12 months premium devices
  • No physical damage
  • Original packaging required
  • Full manufacturer support

Need Help? Live Chat: 8am-8pm daily Email: info@ecigone.co.uk Phone: 01246 260010

Return Address (Unwanted Items): ECIGONE RETURNS Unit 1 Park Road Holmewood Industrial Park Chesterfield S42 5UY